Office Administration Manager

Who we are  

At Demant Warsaw, we’re more than just an R&D center — we change lives by developing software solutions for people with hearing impairments.  
As part of the global Danish company Demant (DKK 22B revenue, 22,000+ employees), we contribute to one of the largest healthcare ecosystems in the world.  

Our Warsaw office is the beating heart of our innovation — a modern, inclusive, and inspiring environment where ideas thrive, and teams collaborate to build life-changing solutions.  

 #LI-KB1 #LI-ON #Demant_Poland 

The role  

We’re looking for an enthusiastic and dynamic Office Administration Manager to help create a truly world-class office environment.  
This evolving role combines leadership, strategy, and operations — from managing day-to-day activities and leading a small team to acting as a key liaison between our Warsaw site and global functions such as Compliance, Procurement, Fleet Management, and Employer Branding.  

You’ll report to the Warsaw Site Director and collaborate daily with a wide range of local and global stakeholders. 

Working with us, you will receive: 

• A unique opportunity to shape the future of our site: lead the journey toward a world-class, wellbeing-driven, data-informed workplace 
• Ownership of key areas, including facility, compliance, vendor management, and workplace operations 
• Full-time employment with a permanent contract after 3 months 
• A well-rounded benefits package with private medical care, a sports card, and more 
• A Scandinavian-style work culture that values equality, autonomy, and work-life balance — no titles, no silos, just collaboration 

What tasks are waiting for you? 

• Ensure smooth, efficient daily operations of our Warsaw office in Q22 
• Oversee facility maintenance and continuous workplace development 
• Lead and develop a small, high-performing team (currently two members) 
• Organize and support internal and external events — from small team sessions to large-scale meetups (250+ participants) 
• Collaborate closely with internal teams (Finance, IT, Compliance, Fleet, Employer Branding) 
• Manage investment projects such as renovations, workspace improvements, and technology pilots 
• Build strong relationships with vendors, administrators, and external partners 
• Design and deliver communication initiatives that connect with our people — understanding needs, gathering feedback, and continuously improving the workplace experience 

We’d love to hear from you if you have:  

• Mindset & culture fit  
• a friendly, open, and relationship-oriented approach 
• appreciation for a non-hierarchical, collaborative environment 
• agility and a continuous improvement orientation 
• strong ownership and the ability to drive initiatives in complex systems 
• alignment with our core values: we create trust, we are team players, we create innovative solutions, and we apply a can-do attitude 

Experience & skills  

• minimum 3 years’ experience in a similar workplace or office leadership role, preferably of comparable size, including team management 
• experience working in or with Scandinavian culture (or a high willingness to embrace it long-term) 
• excellent communication and stakeholder management skills — both written and verbal 
• confidence in working with data, surveys, budgeting, and creating impactful presentations 
• fluency in both Polish and English 

Our recruitment process: 

• Initial screening of your application. Adding a brief note on how you envision a role-model workplace will help your application shine  
• Two meetings at our office, including a conversation with your future team  
• Final feedback  

Interested?  

Reach out to our recruiter Kateryna Babych at ktyb@demant.com for more information.  
  
We’d love to meet you and explore how you can help us shape the future of our Warsaw site.  

Furthermore, we would like to inform you that the company has an internal reporting procedure, which is available at: demantcompliance - Make a report (codeofconduct.app)